Asset Tags table

Purchase Order Menu -> Purchase Orders -> Purchase Orders details -> Our Product # window -> Product Selection ->Add Rental Product -> Add Rental Inventory -> Asset Tags table

Utilities Menu -> Inventory Control -> Clone Rental or Sales Products -> New Product # window -> Add Rental Inventory -> Asset Tags table

A Quantity Discrepancy window is triggered if changes are made to the quantity in the Locations window and the quantity on the Fixed Asset Tags no longer matches.

The Quantity On Hand count and the Asset Tag Quantity are displayed.

Click the ACCEPT button if this discrepancy is to be resolved later, or click the REVIEW TAGS button to make adjustments.

In the Asset Tag window, a non-bulk rental item can have only a single tag with a quantity on one.
A bulk rental product can have multiple tags, or can be limited to a single tag with multiple quantity according to the Multiple Tags flag set for the product.
The values in the Asset Tag window include:

TAG #

Accept the auto-assigned fixed asset tag number, or type in your own fixed asset tag number. Use up to nine alphanumeric characters.

STATUS

Status reflects the current situation of an item. When setting up equipment, the status should be set to A for Active. Valid status codes as displayed in the drop-down list include:

                  A - Active  (Ready to rent, or On Rent)
                  D - Disposed (sold)
                  M - Missing (stolen, borrowed)
                  R - Repair Shop (in Repair Shop for the long term)
                  S - Scrapped (this item has been scrapped)

Note: When the status of a Non-Bulk product is changed from/to Active, the availability is updated during the next Daily Close 2.
i.e. If status is no longer Active the product is removed from this lookup product list, and if status is changed to Active the product is added into the lookup file.

DIVISION

Enter the division for this tag #, or select it from the drop-down list.
This division is the owning division and is used for depreciation and inventory value information.

Note: The security by division feature as determined by Divisional Restricted Views does NOT apply to the product owning division.

QUANTITY

Enter the quantity for this fixed asset tag.

Tag quantity for a non-bulk item cannot exceed one.
Tag quantity cannot exceed the total quantity assigned to the Locations.
Tag quantity cannot be changed if the non-bulk rental product is flagged to allow only 1 tag.

Note: Each Serialized item should have its own fixed asset tag.

SERIAL #

Enter the serial number for this rental item. Use up to 20 characters.

ACQUIRED

Enter the date when the items for this Fixed Asset Tag were purchased.

TOTAL COST

The cost of the items on this tag displays.
i.e. Cost * Quantity on this Fixed Asset Tag.

DEPRECIATION CLASS

Accept the default Depreciation Class as set for this product's Group in Groups or select one from the window.
This class will be used to determine how depreciation should be calculated on this tag.

If a Flat Rate depreciation class, as setup in Depreciation Classes, with a method of a "Flat Rate", is selected, enter the Depreciation Amount Per Unit in the expanded detail line.
The amount entered times the quantity on the tag is the Depreciation amount charged. The Residual percent still applies.

ACCUMULATED DEPRECIATION

Leave this field blank if this is a new item that has not been depreciated yet, or enter the total accumulate value for this Fixed Asset tag.
i.e. Total Accumulated Depreciation = Accumulated Depreciation Each * Quantity on this Fixed Asset Tag.

Expanded Tag Record

Click EXP/CON to access the data fields in the expanded tag record as follows:

WARRANTY EXPIRY

This expiration date uses the Date Acquired and defaults according to the Number of Days of Warranty for this product's group, as established in Equipment Groups. It can be over-typed as required.
The warranty expiry date is displayed when a non-bulk rental asset is put on a Work Order.
An expiry date listing can be generated from Warranty Expiry Report.

WARRANTY DEPOT

Enter the warranty depot name.
This is an information field only and defaults from the product group when a new product is added.

DEPRECIATION AMOUNT PER UNIT

If a Flat Rate depreciation class, as setup in Depreciation Classes, was entered in the Dep Class field for the tag, enter the Depreciation Amount Per Unit.
The amount entered times the quantity on the tag is the Depreciation amount charged. The Residual percent still applies.

LTD # OF DEPRECIATIONS

Leave this field blank if this is a new item that has not been depreciated yet, or enter the total # of depreciation runs previously run for the items on this tag.
The accumulated number of times the tag is depreciated will be automatically updated when Depreciation is run.

Finished?

Click ACCEPT to accept this Fixed Asset Tag.

The Quantity On Hand count and the Asset Tag Quantity are displayed at the bottom of the screen.
The Asset Tag Cost and the Average Cost per unit are also displayed.

Note: Texada Support can exercise the Update Fixed Asset Tag utility to address depreciation and book value issues.